Wiet Vandormael, cordinator project assistant working aboard of the MSF ship for the S&R operation in Augusta port. © Alessandro Penso/MAPS

HR/Finance Administrator

Human Resources (HR) and Finance Administrators provide sound project administrative management, oversees personnel records and participates in the hiring, training and supervision of local staff. They are also responsible for implementing HR policies within the project and for the effective administrative management of all employees, including national, regional and international staff. They are also required to coordinate and supervise the implementation of financial tools and procedures, and ensure the appropriate utilization of financial resources for the project, based on MSF protocols, standards and procedures.

URGENT

Responsibilities

As a human resources (HR) and finance administrator, you will deliver support to Doctors Without Borders/Médecins Sans Frontières (MSF)’s logistical and medical teams by providing sound administrative management. You will oversee project personnel records and participate in the hiring, training and supervision of locally hired staff. You are responsible for implementing HR policies within the project and for the effective administrative management of all employees, including locally hired and internationally hired staff. You are also required to coordinate and supervise the implementation of financial tools and procedures and to ensure the appropriate use of financial resources for the project, based on MSF protocols, standards and procedures.

As HR and finance administrator, you will supervise the project’s financial operations, with particular emphasis on bookkeeping, budget development and monthly reporting. You ensure compliance with local labour laws and manage human resources, specifically hiring and payroll services while supervising and training administrative staff.

Requirements

  • College or university-level education in a relevant field
  • Minimum of two years experience related to the position’s responsibilities
  • Experience in HR management, especially in recruitment, training, evaluation & professional development
  • Experience in Finance management, especially in supervision of payroll procedures, bookkeeping, and budget management
  • Experience in managing staff in a multicultural team (supervision and training)
  • Excellent command of English, as well as French (level B2) or another language (Arabic, Spanish). Refer to this evaluation grid.
  • Relevant travel or work experience in contexts similar to where MSF works (armed conflicts, disasters, public health emergencies or situations of healthcare exclusion)
  • Available to work six to 12 months

Assets

  • Familiarity with Microsoft Office software, especially Excel

MSF Core Competencies

  • Behaviour flexibility: Level 2
    • Adapts behaviour to the needs of the situation
  • Teamwork and cooperation: Level 2
    • Shares information and coordinates with team and others
  • Result and quality orientation: Level 2
    • Works towards objectives, preserving established standards
  • Commitment to MSF principles: Level 1
    • Demonstrates knowledge of and accepts MSF’s principles
  • People management: Level 2
    • Gives feedback and sets limits
  • Cross-cultural awareness: Level 3
    • Demonstrates an integrating attitude
  • Stress management: Level 2
    • Manages own stress
  • Understanding of equity, diversity and inclusion (EDI): Level 1
    • Familiarity with EDI concepts and their application in a humanitarian context

Familiarity with EDI concepts and their application in a humanitarian context

To find out more about MSF core competencies, please look here.

You can find a comprehensive view of MSF career paths here.

Before you apply

As you consider applying to undertake an MSF assignment, it is essential that you have a well-informed and realistic personal reflection. Assignments often mean long hours with a heavy workload, basic living conditions, and working and living in often chaotic and volatile environments.

Security and Safety

Because Doctors Without Borders’ purpose is to bring medical assistance to people in distress, the work may occur in settings of active conflict, or in post-conflict environments, in which there are inherent risks, potential danger and ongoing threats to safety and security. MSF acknowledges that it is impossible to exclude all risks, but it does its utmost as an organization to mitigate and manage these risks through strict and comprehensive security protocols.

Please watch this video for information on how MSF manages security.

International staff will be fully informed of the risk associated with a potential assignment before accepting a particular posting. Working for MSF is a deeply personal choice; individuals must determine for themselves the level of risk and the circumstances in which they feel comfortable, based on a full and transparent understanding of the possibilities they may face. Once in the assignment, all MSF staff must strictly observe security rules and regulations; failure to do so may result in dismissal.

Terms of Employment

MSF staff are employees with a salary and benefits. See more information on the terms of employment.

MSF favours at least 2 years of active commitment during which time international staff complete 2 to 4 assignments. There are many possibilities for professional growth within the organization, into the medical, non-medical and coordination streams. For more information on learning and development as well as career opportunities with MSF, see our FAQ.

To learn more about how MSF supports IMGs with EPIC service, free of cost, click here.

Final Thoughts

As you consider applying to undertake an MSF assignment, is it essential that you have a well-informed and realistic personal reflection. Assignments often mean long hours with a heavy workload, basic living conditions, and working and living in often chaotic and volatile environments.

Despite such challenges, thousands of people have worked with MSF over the years and found their experiences in the field to be deeply rewarding, even life-changing. More than anything else, being an MSF international worker means acting in solidarity with people facing unimaginable medical challenges. Your presence alongside people in times of need sends a profoundly meaningful and human message: “You are not forgotten.”

Answer all our requirement questions below:

* Required

Please upload your CV in PDF format and reply to the questions below instead of submitting a cover letter.

 

* Required field
MSF Canada is only able to hire professionals who have legal authorization to work in Canada. Applicants must be Canadian citizens or have Canadian permanent residency. MSF Canada is not able to provide support with the work permit process for this position. Can you confirm that you are legally authorized to work in Canada?

International candidates are encouraged to apply through other MSF offices https://www.msf.org/work-msf , who each handle contracting for their respective countries.

Please use the link to read about compensation, pay and benefits: https://www.doctorswithoutborders.ca/working-overseas-faq/ ... ... Can you confirm that you have read, understood and that you agree with the salary and benefits that MSF Canada offers?
Have you ever been in a management role?
Have you ever taught/trained others?
Due to the nature of MSF work, we expect International Mobile Staff to be flexible to project needs and therefore be available for a minimum of 6 months. MSF assignments for this role require 6-, 9- or 12-months commitment, does this align with your availability?
I confirm that I have read, understood and agree to the MSF Canada recruitment policies and procedures stated on this website, and I understand that all personal details will be stored confidentially for a maximum of two years by MSF Canada in compliance with the Personal Data Protection Act. I understand that MSF Canada will use my personal details for recruitment purposes only and will not share this data with anyone else outside MSF. I confirm that all of the above information is truthful and complete as of this date.

Demographic Questions (Optional)

MSF Canada is a people-focused humanitarian organization that is proud to offer a diverse, collaborative, and inclusive work environment. We strongly believe this approach enhances our work and we’re committed to equity in employment. The organization seeks to attract and engage the best professionals to join and maintain meaningful, productive and lasting work relationships. We embrace diverse motivations and backgrounds of people working together to exhibit their passion in action for the social mission of MSF.

MSF Canada acknowledges the existence of systemic racism and oppression and is committed to sustaining and strengthening its anti-racism and anti-oppression (AOAR) efforts.

As MSF Canada continues to grow and strive to remove barriers in its offices in Canada and in MSF work environments abroad, we welcome applications from individuals with unique experiences of intersectional oppression on the basis of their social markers such as their ethno-racial identity, age, gender identity, education, socio-economic status or place of origin.

We encourage Black, Indigenous, People of Colour, LGBTQIA2S+ people, individuals living with disabilities and any individual experiencing vulnerable circumstances to apply.

Responses to the below questions are completely voluntary and are not associated with your individual application and has no impact, in any way, in the hiring decision. The data collected will be used in aggregate only to help us identify areas of improvement in our recruitment process. 

Which of the following best describe your ethno-racial heritage? (select all that apply)
What gender do you identify as? (select all that apply)
What sexual orientation best describes you? (select all that apply)